FAQs - Frequently Asked Questions
- SHRED on a regular schedule.
Sporadic shredding can be misconstrued as suspicious.
- Use your shredding contractor for ALL of your shredding.
If some documents go to your shredding contractor on a regular basis, and others are shredded outside of that process, it may draw attention to that activity.
- Treat all documents equally. SHRED everything. Isolating special records for destruction could lead to the conclusion that those documents were treated differently for the wrong reason. Never let some records go in the trash, while others are shredded.
- Have a destruction policy.
If it explains the what, why, when, and how of your destruction practices, a stated policy will minimize any hint of impropriety.
- Your employees have more time to focus on their core responsibilities.
- For safety reasons - even small machines could cause injury if they grab clothing or accessories.
- Reduced capital and employment expenditures.
- Your employees are most likely to realize the value of discarded company info.
- Highly confidential company info such as payroll, legal and employment issues, and correspondence should not be exposed to most employees.
- In-house shredding will not handle large volumes and may prompt employees to circumvent the destruction process.
FACTA (or FACT Act) is the Fair and Accurate Credit Transaction Act, a BRAND NEW federal law designed to reduce the risk of consumer fraud and identity theft created by improper disposal of consumer information.
What You Should Know About the FACTA DISPOSAL RULE:
- It Applies to Virtually Every Person and Business in the United States
- It Requires the Destruction of all Consumer Information Before it is Discarded
- Potentially Severe Penalties Await Violators
Who is a "Covered Entity"?
Institutions that must comply with HIPAA are called Covered Entities. Covered Entities include any and all organizations or individuals who retain or collect health related information. This includes larger institutions such as hospitals, medical centers and insurance companies.
There are also SMALL COVERED ENTITIES such as: Doctors - Dentists - Chiropractors - Psychiatrists - Psychologists - Counselors - Urgent Care Centers - Billing Centers Physical Therapists - Collection Agencies
Technically, EVERY EMPLOYER in the United States with completed health insurance applications or injury reports on file is considered a SMALL COVERED ENTITY under HIPAA.
According to HIPAA, EVERY COVERED ENTITY regardless of size, must have documented policies defining reasonable measures they have instituted to prevent unauthorized access.
Destroying all discarded patient information is a very important requirement of HIPPA.
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